The Walt Disney World Swan and Dolphin Resort footprint
Situated ideally in central Walt Disney World, this resort has 2,619 well-appointed guest rooms and an expansive 348,000 square feet of meeting space.
Its notable features include 99 meeting rooms, comprising two executive boardrooms, six distinct ballroom options, 110,500 square feet of contiguous convention and exhibit space, outdoor function areas, and three fully equipped business centers.
Culinary enthusiasts can indulge in a selection of 23 world-class restaurants and lounges, offering a diverse range from Mediterranean and steak to seafood, Italian, sushi, poolside dining, and convenient in room mobile dining.
Located at 1500 Epcot Resorts Boulevard, Disney/Lake Buena Vista.
Running a project here means working against the venue's own exhibitor manual, dock windows, and service-order deadlines. Those details are confirmed before any build commits to fabrication.
What's included in the project scope
a bad one has many, because they weren't.
Those run alongside the engagement rather than inside it.
How Orlando floor operations work
Labor in Orlando runs venue-by-venue, not citywide.
At OCCC, exhibitors must work within published exhibitor/EAC conditions, and certain technical services are ordered directly through the convention center.
The Orlando event landscape
The attendees vary by show — some weeks draw regional operators, others pull international buyers in for a single conference — but the floor mechanics stay consistent. Every booth needs graphics production, show services, labor calls, and a plan for the specific building it's landing in.
2.1 million square feet of exhibit space, two 92,000-square-foot general assembly areas, 74 meeting rooms with 235 breakout spaces, three covered loading docks, and 173 truck bays.
How a project runs
Everything downstream hinges on those answers.
Once scope is clear, the venue work begins.
The install phase has one owner on the floor.
Strike and closeout happen the same day.
Pricing and scheduling
Six variables drive the cost: custom versus rental, booth footprint and complexity, venue-specific labor and rigging fees, graphics scope and substrate, freight distance and timing, and the number of on-site supervision days.
A clean schedule starts 4 to 5 months out for custom work and 2 to 3 months for rentals. Shorter lead times are workable but push rush premiums and limit material choices.
Outcomes we optimize for
Most programs in Orlando are evaluated on lead-capture volume, meetings booked on the floor, and qualified-pipeline attribution after the show. The booth is a means to those numbers — it is not the number itself.
Client teams sometimes want the booth to carry the pipeline on its own, but the best-performing programs treat the booth as a platform and put real operators on it. On-floor conversation discipline moves the KPIs more than any scenic decision.
What makes our work different
Local fabrication means real-time problem-solving. A graphic that needs to be reprinted at 6 a.m.
Consistency across show dates is the other reason to hire local. The same crew that built the booth runs the install, knows the pack-out, and catches the small things — a missing hardware pack, a graphic edge that needs reseating, a storage crate routed to the wrong bay — without needing the client team to intervene.